Careers

Thank you for your interest in working at the MIT Museum. The Museum is part of the Massachusetts Institute of Technology; the Human Resources web site is an excellent resource for learning more about working at MIT.  

Administrative Assistant to the Director & Museum
Exhibit Developer, Life Sciences
Exhibit Content & Experience Developer
Exhibitions New Projects Manager
Visitor Services Assistants
Visitor Services/Programs Assistant 

Administrative Assistant to the Director & Museum

Position Overview:
The Administrative Assistant provides support to the Director and to the Museum as a whole. For the Director, has responsibility for managing daily activities, tracking deadlines, coordinating follow-up, and maintaining a complex network of internal and external relationships on which the fulfillment of the Museum’s strategic plan and operations depend. For the Museum, performs complex and diverse administrative and financial duties.

Principal Duties and Responsibilities:

Director’s Office:
Oversees and manages Director’s calendar, schedules appointments, coordinates a series of re-occurring internal staff meetings, prepares agendas, takes meeting minutes, and communicates any follow-up. Fields contact requests by phone or email, manages correspondence, communicates effectively with internal and external constituents including faculty, staff, students, donors and other museum professionals. Books and coordinates complex travel arrangements for museum and Institute-related business trips, handles post trip processing of expenses using the reporting system Concur. Assists with coordination of Advisory Board activities including 3 meetings annually.

Maintains and organizes all office files including paper and electronic files.

Performs other varied duties as assigned by the Director.

Departmental Support:

Using MIT’s internal purchasing system Coupa, submits and processes requisitions for goods and services including office supplies, specialty items that require bid preparation, and complex contracts for independent contractors; approves invoices and submits one-time requests for payment or reimbursement (RFPs). Serves as ProCard verifier for a set museum staff who are ProCard holders. Assists Associate Director with maintaining museum budget; monitors and reconciles internal accounts in SAP against established budget, allocates and transfers expenses to appropriate accounts by processing Journal Vouchers, follows up on errors and discrepancies; tracks expenses against specific exhibition project budgets (8-15 annually). Acts as a resource to advise staff on best practices in accordance with Institute and departmental policies and procedures; provides explanations and makes recommendations for appropriate course of action. Books and coordinates travel arrangements for guests and assists staff with making travel arrangements in accordance with MIT policy; processes post-trip expenses in reporting system Concur for reimbursement.

With minimal supervision, plans and coordinates 2-3 staff events annually. Includes, but is not limited to: scheduling dates; reserving meeting rooms and or securing locations; planning menus and arranging for catering. Maintains office equipment (photocopier/scanner, fax machine, printers) and addresses any maintenance issues. Assists with the onboarding of incoming staff; maintains staff and affiliate directories and keeps email listservs and databases up to date; acts as the departmental parking coordinator. Takes on special projects and other duties, as assigned.

Supervision Received:

Supervision is provided by the Director and Associate Director; position requires ability to perform with minimal supervision.

Supervision Exercised:

None

Qualifications & Skills:

College degree preferred; 3 years of secretarial, office, or related experience required.

REQUIRED:
Must have excellent interpersonal and communication skills in order to represent the Museum and MIT to a variety of constituents; excellent organizational and problem solving abilities; attention to detail; ability to perform a wide range of complex and diverse duties with minimal supervision; comfort with and ability to work with frequent interruptions; willingness to work as part of a team, and be adaptable. Must be proficient with MS Office, have fast, accurate keyboard skills, and be comfortable learning new software; and have proficiency with online calendaring/scheduling systems. Experience with internal MIT is systems highly desirable (SAP, Concur, Coupa, Atlas). Occasional evening work may be required to help staff museum events. Deals with confidential information and/or issues using discretion and judgment.

NOTE: Applicants must apply online at MIT HR website.

Exhibit Developer, Life Sciences

Position Overview:
The Exhibit Developer is a member of the team that is being formed to plan a new exhibition on the broad topic of Life Sciences, Biotech, Bioengineering for the new MIT Museum in Kendall Square, projected to open in 2021. The Exhibit Developer is responsible for the ideation, development and implementation of dynamic experiences that communicate concepts in art, science and technology, effectively interpreting contemporary scientific research and collections.

The Exhibit Developer collaborates with the Director of Galleries and Exhibitions, curators, designers and teams on re-imagining museum experiences. Using an integrated approach, the Exhibit Developer conducts content research, leads visitor studies and exhibit evaluation, develops exhibit experiences, is responsible for writing and editing, and works to ensure that exhibit projects significantly enhance the visitor experience while successfully presenting the specific topic(s) and educational goals.

The MIT Museum is building a team to begin the formative phases of exciting work to determine its future in its new location at Kendall Square. The museum looks to convey and contribute to the unique problem-solving ethos of MIT with exhibitions and programs that exemplify the leading edge of knowledge both past and present. To that end, the Exhibit Developer will work closely with a diverse group of scientists, technologists, curators and practitioners on cross-disciplinary presentations. Ideally, the developer will have specific interest and experience in one or more areas of knowledge that relate to the science and research at MIT.

Principal Duties and Responsibilities (Essential Functions**):

  • Research educational, scientific and technological content for exhibits.
  • Establish conceptual frameworks to interpret complex narratives.
  • Collaborate with exhibition teams, scientific advisors, creative technologists, etc. to devise unexpected, meaningful and innovative solutions.
  • Conceptualize and document exhibit experience concepts, narratives and operations.
  • Advocate for educational and visitor experience goals as represented through design.
  • Write and edit exhibit copy.
  • Assist with exhibit prototyping and lead evaluation.
  • Develop project reports and other communication materials.
  • Research exhibit resources and assist with development of exhibit ideas and programs.
  • Integrate and track artifacts as needed, supporting the efforts of Collections and the Registrar.
  • Develop scripts and work closely with multimedia producers.
  • Ensure that exhibits are experientially engaging and scientifically accurate.
  • Conduct photo research and other visual media asset acquisition.
  • Manage project logistics and communication with internal teams and outside vendors as assigned.
  • Meet project budgets and schedules.

Other Tasks: 

  • Support a collaborative project environment.
  • Remain informed of current trends in art and science museums and the informal science education field broadly.
  • Provide development support for other projects as assigned.
  • Other duties and responsibilities as assigned

Supervision Received:
Report to, and work proactively and collaboratively with the Director of Galleries and Exhibitions.

Supervision Exercised:
No direct reports. May monitor and coordinate the work of consultants, students or interns.

Qualifications & Skills:

EDUCATION:
BA/BS (MA/MS preferred) degrees in life sciences, biology, or bioengineering.

EXPERIENCE & QUALIFICATIONS:
A minimum of 3 years of experience developing museum exhibitions, preferably in science, history or art environments.

  • A positive, proactive and collegial work ethic.
  • Excellent oral, written and interpersonal communication skills.
  • Proven record of initiating concepts and developing exhibitions of excellence with a strong, insightful and original vision.
  • Excellent research and organizational skills; candidates must be detail oriented, self-motivated, conscientious, thorough, task-focused and able to manage and track multiple demands in creative and fast-paced environment.
  • Excellent, technical proficiency with MS Office including Word, Excel, PPT and Google docs.
  • Specific science content knowledge and/or the ability to communicate scientific/technological topics is preferred:  life sciences, mathematics, physics, engineering, architecture, computer or life sciences.

Note: This is a term position through completion and opening of the new MIT Museum in Kendall Square in fall 2021.
Apply on MIT's Human Resources website.
   

Exhibit Content & Experience Developer

Position Overview:
The Exhibit Content & Experience Developer is a member of the team that is being formed to plan a new exhibition on the broad topic of AI/Computational Sciences for the new MIT Museum in Kendall Square, projected to open in fall 2021. The Exhibit Developer is responsible for the ideation, development and implementation of dynamic experiences that communicate concepts in art, science and technology, effectively interpreting contemporary scientific research and collections.

The Exhibit Content & Experience Developer collaborates with the Director of Galleries and Exhibitions, curators, designers and teams on re-imagining museum experiences. Using an integrated approach, the Exhibit Developer conducts content research, leads visitor studies and exhibit evaluation, develops exhibit experiences, is responsible for writing and editing, and works to ensure that exhibit projects significantly enhance the visitor experience while successfully presenting the specific topic(s) and educational goals.

The MIT Museum is building a team to begin the formative phases of exciting work to determine its future in its new location at Kendall Square. The museum looks to convey and contribute to the unique problem-solving ethos of MIT with exhibitions and programs that exemplify the leading edge of knowledge both past and present.  To that end, the Exhibit Developer will work closely with a diverse group of scientists, technologists, curators and practitioners on cross-disciplinary presentations. Ideally, the developer will have specific interest and experience in one or more areas of knowledge that relate to the science and research at MIT. 

Principal Duties and Responsibilities:
Research educational, scientific and technological content for exhibits. Establish conceptual frameworks to interpret complex narratives. Collaborate with exhibition teams, scientific advisors, creative technologists, etc. to devise unexpected, meaningful and innovative solutions. Conceptualize and document exhibit experience concepts, narratives and operations.  Advocate for educational and visitor experience goals as represented through design. Write and edit exhibit copy.  Assist with exhibit prototyping and lead evaluation. Develop project reports and other communication materials. Research exhibit resources and assist with development of exhibit ideas and programs. Integrate and track artifacts as needed, supporting the efforts of Collections and the Registrar.  Develop scripts and work closely with multimedia producers. Ensure that exhibits are experientially engaging and scientifically accurate. Conduct photo research and other visual media asset acquisition. Manage project logistics and communication with internal teams and outside vendors as assigned. Meet project budgets and schedules. Other tasks: Support a collaborative project environment. Remain informed of current trends in art and science museums and the informal science education field broadly. Provide development support for other projects as assigned. Other duties and responsibilities as assigned

Supervision Received:
Reports to, and works proactively and collaboratively with the Director of Galleries and Exhibitions.

Supervision Exercised:
No direct reports. May monitor and coordinate the work of consultants, students or interns.

Qualifications & Skills:

EDUCATION:
BA/BS (MA/MS preferred) degree in science, computational sciences, or the history of technology.

EXPERIENCE & QUALIFICATIONS:
A minimum of 5+ years of experience developing museum exhibitions, preferably in science, history or art environments.

A positive, proactive and collegial work ethic.  Excellent oral, written and interpersonal communication skills. Proven record of initiating concepts and developing exhibitions of excellence with a strong, insightful and original vision. Excellent research and organizational skills; candidates must be detail oriented, self-motivated, conscientious, thorough, task-focused and able to manage and track multiple demands in a creative and fast-paced environment. Excellent technical proficiency with MS Office including Word, Excel, PPT and Google docs. Specific science content knowledge (in the life sciences, mathematics, physics, engineering, architecture, computer science) and/or the ability to communicate scientific/technological topics is preferred.

Apply on MIT's Human Resources website.
 

Exhibitions New Projects Manager

Position Overview:
The Exhibitions New Projects Manager works collaboratively with the Director of Galleries and Exhibitions, Manager of Exhibitions, curators, designers and teams. S/he is responsible for the initial project scoping, management of process and workflow across multiple projects, management of team communications, and for project logistics with consultants and vendors. S/he contributes as a team member to the development of exhibit experiences, managing content development process, supporting evaluation, and managing text writing and editing workflows. Some research, coordination with Collections and managing experiences that may include media development and production is in scope. The Project Manager conceptualizes the project process and maintains the big picture view through concept development, design, production, launch and installation phases.

The Exhibitions New Projects Manager consistently delivers high-quality exhibit experiences across a number of projects under the direction of project leadership, and pursues or develops best practices in all areas of exhibit creation.

The MIT Museum is building a team to begin the formative phases of exciting work to determine its future in its new location at Kendall Square (opening fall 2021) The museum looks to convey and contribute to the unique problem-solving ethos of MIT with exhibitions and programs that exemplify the leading edge of knowledge both past and present.  To that end, the Exhibitions New Projects Manager will work closely with a diverse group of teams including scientists, technologists, curators and practitioners on cross-disciplinary presentations.

Principal Duties and Responsibilities:
Scope project workflows within time and budget parameters. Lead project implementation and coordination of the project processes, integrating concepts, resources and teams through detail design. Manage project logistics and communication with internal teams and outside vendors as assigned. Meet project budgets and schedules. Lead team meetings, developing agendas and meeting notes. Lead coordination of project advisors, and contracts with vendors and contractors. Coordinate project budgets with exhibition management and track expenses. Develop and coordinate project schedules with exhibition management. Facilitate communication between core team members and subgroups. Create and edit all project reports and milestone documents. Monitor any funding obligations related to the exhibition. Foster a team approach to exhibition development. Manage multiple projects simultaneously. Research exhibit resources and assist with development of exhibit ideas and programs. Assist with exhibit prototyping and conduct evaluation. Assist with research for exhibition assets as assigned. Other tasks: Contribute to writing and/or editing exhibit copy. Support a collaborative project environment. Remain informed of current trends in science museums and the informal science education field broadly. Other duties and responsibilities as assigned.

Supervision Received:
Reports to and works proactively and collaboratively with the Director of Galleries and Exhibitions.

Supervision Exercised:
No direct reports. May monitor and coordinate the work of subcontractors, vendors, interns or students.

Qualifications & Skills:

EDUCATION:
BA/BS (MA/MS preferred) degree in science, math, engineering, science education, social sciences or a field related to informal teaching and learning.

EXPERIENCE & QUALIFICATIONS:
A minimum of 5+ years of experience project managing museum exhibitions, preferably in interactive science or art environments. Requires excellence in initial project scoping and managing the workflow of teams, as well as excellent time management, strong attention to detail and the ability to manage positive and collaborative relationships. Excellent oral, written and interpersonal communication skills. A willingness and ability to work as part of a team and collaborate with science researchers and non-specialists. Excellent research and organizational skills; must be detail oriented, self-motivated, conscientious, thorough, task-focused and able to manage and track multiple demands in a fast-paced environment. Excellent technical proficiency with MS Office software including Word, Excel, PPT and Google docs. Specific science content knowledge with respect to one or more of the following scientific/technological fields is preferred: mathematics, physics, engineering, architecture, computer or life sciences. 

Note: This is a term position through completion and opening of the new MIT Museum in Kendall Square in fall 2021.
Apply on MIT's Human Resources website.
  

Visitor Services Assistants

The MIT Museum seeks part-time visitor services assistants.  Duties include: greeting visitors, selling admission tickets, ringing up museum store purchases and periodically restocking store, staffing reception desk and answering visitor questions, monitoring groups in the galleries during busy periods and other duties as assigned.  Potential for evening hours assisting in setting-up for programs and other museum functions as well.

Qualifications:
A high school diploma or equivalent education is required, Bachelor’s degree preferred. Museum Studies/Arts Administration students encouraged to apply. Applicants should enjoy working with the public, have an interest in science and technology and possess basic computer skills.  Retail experience desirable but not mandatory.  Fluency in Mandarin and/or Cantonese desirable but not mandatory.

Hours to include some weekday mornings/afternoons and at least one weekend day, approx. 24-35 hours during the months of July and August.

Please send resumes and cover letters to palane@mit.edu or mail to Patricia Lane, Visitor Services Manager, MIT Museum, 265 Massachusetts Avenue, Bldg. N51, Cambridge, MA 02139.
 

Visitor Services/Programs Assistant

The MIT Museum is looking for a flexible, part-time assistant to work with both the Visitor Services and Programs departments. 

Visitor Services duties will include: greeting visitors, selling admission tickets, ringing up museum store purchases and periodically restocking store, staffing reception desk and answering visitor questions, monitoring groups in the galleries during busy periods, light gallery maintenance (will train), and other duties as assigned.  

Programs duties will include: setting up chairs, tables and food for evening and/or weekend programs as needed, greeting program attendees and collecting visitation data, breaking down and storing chairs and tables after the program, and other duties as assigned.

Hours: a mix of day and evening shifts with flexibility to accommodate Museum program schedules, approximately 16-24 hours per week, including at least one weekend day.  Additional evening hours to staff Museum event rentals may also be available.

Qualifications:
A high school diploma or equivalent education is required, Bachelor’s degree preferred. Applicants should enjoy working with the public, possess basic computer skills, have an interest in science and technology, be able to stand on their feet for extended periods of time, and lift up to 50 lbs.  

Please send resumes and cover letters to palane@mit.edu or mail to Patricia Lane, Visitor Services Manager, MIT Museum, 265 Massachusetts Avenue, Bldg. N51, Cambridge, MA 02139.

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