Position Overview:

The MIT Museum has a formal, multi-year agreement with Nord Anglia Education to provide science, technology, engineering, art and math (STEAM) programming to students and teachers at Nord Anglia’s more than 85 schools around the world.

The MIT Museum/Nord Anglia Collaboration Program Coordinator will coordinate all aspects of the annual teacher trip, student trip and regional lead trip to MIT, including reserving and organizing hotel rooms for 80 guests per trip; communicating with vendors, caterers, security and custodial services; scheduling campus and lab tours, workshop activities, and MIT speakers; reserving conference rooms, restaurants and meeting spaces; and being the in-person point of contact for each trip.

Principal Duties and Responsibilities:

• Coordinate an annual five-day trip to MIT’s campus for approximately 90 Nord Anglia high school students and their chaperones consisting of STEAM workshops, tours, a multi-day collaborative project and unique MIT experiences. Organize catering, bus service, breakout groups and other trip needs.
• Coordinate an annual professional development week at MIT for approximately 75 Nord Anglia teachers. Coordinate the hotel reservations, the trip budget and all activities throughout the week including meals, workshops, tours, social and unique MIT opportunities.
• Coordinate an annual multi-day trip to MIT for Nord Anglia regional lead teachers and members of Nord Anglia’s corporate education department to assess the progress being made by the collaboration. Oversee the hotel reservations, meals, budget and all activities throughout the week.
• Create timelines and organize information for the team to keep the event planning on schedule.
• Support Nord Anglia Collaboration professional development and other webinars as they arise throughout the academic year.
• Develop and maintain relationships with event coordinators across MIT’s campus. Coordinate the reservation of classroom, lecture hall, conference room, lab and outdoor space needed to produce the three annual trips to MIT.
• Register all events with MIT’s event registration system and obtain all permits needed for all Collaboration events.
• Develop and maintain relationships with vendors, including food, printing and event experience professionals to ensure the success of the three annual trips.
• Assist in the recruitment of MIT students to engage with Nord Anglia audiences during the trips for mentoring and scientific demonstration purposes.
• During ‘crunch times’, provide additional support for large-scale MIT Museum engagement activities as needed, such as the annual Cambridge Science Festival.
• Other tasks as assigned, including those at a lower level if needed.

Supervision Received:

This position will report to the Director of the MIT Nord Anglia Collaboration.

Supervision Exercised:

This position will not supervise any direct reports but will be expected to coordinate volunteers and vendors.

Qualifications & Skills:

REQUIRED: The qualified candidate must have a minimum of a Bachelor's degree and 2 years of experience. The position requires a candidate to be a highly organized, detail-oriented, flexible, adaptable team player who demonstrates a passion for complex logistics management and event production. Must have the ability to communicate effectively and be available to work occasional nights and weekends.

PREFERRED: A working knowledge of MIT and Airtable is highly desirable. Proficiency with MS Office Suite including OneDrive, Excel, database development, and Internet applications strongly desired.

Expectations for all MIT employees:

As a member of the MIT community, supports MIT’s Non-Discrimination Policy and respectfully interacts with others in the community, and continues to expand their understanding of Diversity, Equity and Inclusion best practices. Represents MIT with professionalism, ethics, integrity, and mutual respect towards colleagues and internal/external clients. Keeps current and proficient with necessary skills and knowledge, including computer skills. Self-identifies training needs relevant to work area and responsibilities. Demonstrates initiative, flexibility, openness to change, and accountability. Works within a team environment, providing support to and collaboration with colleagues. Is expected to know and follow relevant Environmental Health and Safety Requirements.

To apply please visit the MIT Careers Portal. This position is an MIT Pay Grade of 6.